YOUR SECOND TASKS

SPEAKING ABOUT
YOUR PROJECTS
AND RESPONSIBILITIES


Pre-intermediate
Sentence heads to describe your last project:
TASK 1. Sentence heads to describe your last project:

  • My previous project was …

  • It lasted for … and we had a team of ...(6 people)

  • The main idea was … The aim … was …

  • Our customer wanted to have …

  • I was working on the implementation of ...

  • We used the following environment / technology …., on data access layer we developed such feature as… and …framework.

  • On server side we used … and client side was programmed with ...

  • As database was used …

Example:

"I worked with a 6-person team (4 developers, 1 BA, 1 PM) on the new ACME corporation website, which was created to showcase their Mail Order catalogue.

My main role was backend development with PHP, Laravel 5 , MySQL, and AWS services. I was mostly working on the REST API and was in charge of integrating the OAuth 2.0 server into the project, but I collaborated on some specific frontend modules when needed, since I know some AngularJS and HTML as well.

The best part (technical, at least) about this project is that I got to learn a lot about ElasticSearch, which I was really curious about. We were able to deploy the first version in 4 months and then continued to improve upon it with feedback from the AB Testing and digital marketing team the client had.

Please feel free to ask any questions."


Vocabulary

  • data access layer - уровень доступа к данным

  • to showcase - продемонстрировать, наглядно показать

  • to be in charge of - быть ответственным за что-либо

  • to collaborate on - совместно работать над чем-то

  • to get to do smth - иметь возможность делать что-либо

  • to be really curious about something - очень интересоваться чем-либо

  • to improve upon something - улучшать, совершенствовать

Task 2. Complete these sentences with since or for.

1.They`ve been in business for ten years.

2. She`s been in reception __________ eleven o`clock.

3. Michael has worked in R&D __________ over six months.

4. Have you been here __________ a long time?

5. Have you seen him __________ the last time we were here?
Answers
Task 2. Complete these sentences with since or for.

1.They`ve been in business for ten years.

2. She`s been in reception since eleven o`clock.

3. Michael has worked in R&D for over six months.

4. Have you been here for a long time?

5. Have you seen him since the last time we were here?
Upper-intermediate
TYPICAL DAY IN THE LIFE OF A PROJECT MANAGER
Almost every day in the life of a project manager is different. The challenges, obstacles they face every day, are different. The kind of stakeholders they need to communicate to, are different. In short, days are unpredictable. If at all, I have to sum up a typical day in the life of project manager it is about coordination and control. Yet let me still jot down a typical day of an IT project manager!

7:00 am
I like to get into the office before my team gets in

7:05 am
Checking piles of emails is a challenge and over the years, I am well versed with the science and arts of managing emails!! Voice messages is another thing to check if there is anything about to get into fire-burning mode. Respond to urgent & important emails. Mark emails to get more info from other team members.

7:30 am
I login to project management software & check project progress, update risks, delegate issues. Prepare To-Do list and see all meetings I need to attend, which one I can skip, if there is any customer issue that needs to be addressed ASAP

7:45 am
I join the status call with off-shore team & see if any issue has aroused and if things are progressing as per plan

8:25 am
I pull out of my To-Do list, grab a cup of coffee and make some notes.

8:30 am
Stand-up meeting with the team; check progress made on yesterday's activities, what is today's plan & how I can help them

9:00 am
James, my lead engineer wants to discuss a few issues separately with me & he is pressing for the immediate project meeting. While we are talking, I get a call from Rob, my boss who wants me to join him in his office for a meeting with partner. As it happened in front of James, he agrees for a meeting post-lunch.

9:15 am
Rob, Director of my department wants to discuss a few things. His office is in another building, I walk down there. Meeting has already started, conversation is straight and focused.

10:00 am
Respond to other emails, delegate activities.

10:30 am
Review Meeting: I have to work with my Business Analyst to review project documents & improve those before handing them over to customer

11:30 am
Customer calls up; he says XYZ is not working, ABC has not progressed beyond 60% and he would like to discuss it now. I explain him the technicalities of the issues, he understands it well; provide him furthermore details, ensure him that activities are not getting delayed.

12:00 am
I bring my own lunch. Wait, I am getting a call, Rebecca from Finance is on the line; she is looking for some clarification in invoice-billing to customer. I clarify her doubts. She seems to set for creating invoice. I head for lunch.

1:00 pm
I have a cross-functional team (CFT) meeting, also meeting with Project Management Office (PMO) team, Insurance BU, Infrastructure-security and Corporate IT. I realize several new compliances are to be followed. Still I am good with it, since my project has been audited internally since the beginning and we have been proactively working on new compliance. I will talk to quality lead about these; I make a note of it.

2:30 pm
James calls me up. We get into a conference room. We discuss his issues. I sense his problem and promise him to discuss positively it with Rob. He seems to be happy with that.

2:45 pm
George pings me, he has identified some issues with new technology framework and he says he has emailed this issue to architecture team & can't progress now and will not be able to complete integration by this week. We get into a call. I say, enough of emails and chats. I pull Ramesh, lead architect in the call. He understands what could be missing & promises to address it by EoD.

3:30 pm
I have to conduct an interview with a candidate for quality-lead position. This fellow appears process oriented and quite sharp. As usual, I ask him why he is making a switch. Looks like some relocation, family issue. He will be a good addition to our team.

4:15 pm
I drop in to Alex's desk. Alex is a program manager. We talk about status of ongoing projects, upcoming projects, we joke, laugh about something funny happened in yesterday's meeting.

4:30 pm
I rush to my desk, I check email and respond. I need to re-work the project schedule. I set up a call with Thomas, our business analyst representing customer and his manager – Craig. Based on yesterday's review meeting, we agree to change delivery item for third sprint.

5:30 pm
I look at my calendar for tomorrow. I open my To-Do list for today and see what is still pending and call up/write email accordingly. I realize, I could not read some useful and interesting project management and project leadership articles. I remind myself to read it over weekend if not tomorrow!!


Vocabulary
  • to face challenges/obstacles - сталкиваться с трудностями/препятствиями

  • to jot smth down - набросать, кратко записать

  • to be well versed with - прекрасно разбирающийся, прекрасно владеющий, компетентный

  • something needs to be addressed - что-то чем необходимо заняться

  • if any issue has aroused - если возникла какая-либо проблема/вопрос

  • as per plan - согласно плану

  • pull out of (the To-Do list) - выйти из … (программы)

  • to press for something - настоятельно требовать, продавливать, добиваться

  • to hand something over to customer - передать что-либо заказчику

  • to ping somebody - прислать кому-либо сообщение

  • to make a switch - поменять компанию

  • a good addition to the team - хорошее дополнение к команде

  • to drop in - заскочить к кому-либо

  • what is still pending - что еще ожидает (о задачах)

  • to call up - позвонить по телефону
Task 2. Complete this sentences with the past simple or present perfect form of the verbs in brackets.

1. Anna has worked (work) here for ages. She still does the same job.

2. The sales office __________ (close) down over a month ago.

3. The Managing Director __________ just __________ (organize) a meeting with all line managers.

4. __________ you __________ (call) him back yet?

5. What time __________ she __________ (arrive) ?

6. I don`t think we __________ ever __________ (meet) before, have we?

7. We __________ (not / take) the opportunity when we had the chance.

8. Things __________ (not / improve) that much since he took over.

9. __________ you ever __________ (speak) to the CEO?

10. You know a lot about this company. How long __________ you __________
(work) here?
Answers
Task 2. Complete this sentences with the past simple or present perfect form of the verbs in brackets.

1. Anna has worked here for ages. She still does the same job.

2. The sales office closed down over a month ago.

3. The Managing Director has just organized a meeting with all line managers.

4. Have you called him back yet?

5. What time did she arrive ?

6. I don`t think we have ever met before, have we?

7. We did not take the opportunity when we had the chance.

8. Things have not improved that much since he took over.

9. Have you ever spoken to the CEO?

10. You know a lot about this company. How long have you
worked here?
Task 3. Watch the video and note down any new vocabulary you might hear
Top 10 Project Management Responsibilities - Project Management Training
and if you need to smile today here's one more short vid

Day in the Life of a SysAdmin Episode 1: Password Reboot